Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to National Pole & Structure, in the amount of $62,434.00, for steel poles for the Power & Light Department.
Recommendations:

Council action to approve issuance of a purchase order.
Background:

Beyond environmental and economic savings throughout the life of the pole, galvanized steel distribution poles can also provide a number of other advantages such: strengthening the line, lighter weight which leads to lower shipping and installation costs and less damage during catastrophic events. Due to the long lead times on these poles, staff decided to have safety stock levels to fulfill any immediate needs or special projects coming up for these steel poles. Wood poles that are 60’ and longer are being replaced by these longer lasting steel poles.

An Invitation to Bid for a Steel Poles was issued on June 2, 2017. The City received ten bids: Fletcher-Reinhardt, National Pole & Structure, Electroenergy Products, Moehn Electrical, Lynn Elliott, Midwest Technical Sales, Trinity Meyer Utility, TransAmerican Power, MBMH and Rauckman High Voltage. National Pole & Structure provided the lowest, responsive bid, per the requirements of the bid document. The bid tabulation is attached.

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original amount, providing appropriations are available.

The Invitation to Bid was posted as follows.
1. Posted on the City’s website.
2. Notification was provided to 192 potential suppliers of this equipment by Public Purchase, the City’s internet-based, e-procurement system; 38 accessed the bid.


Fiscal Impact:

IPL Fund: 00020
Bid No.: 67944
Req. No. 67944 OR
Acct. No: 6122.5314.1370
Amount: $62,434.00




Department:          Power & LightContact Person:          Andrew Boatright


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
Bid Tab