Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to approve a purchase order for a three-year contract with Azteca Systems, Inc. for Cityworks software for City departments in the amount of $85,500 annually for the next three years.
Recommendations:

Council action to issue a purchase order.
Background:

City Council initially approved the purchase of Cityworks software in 2006, to replace several aging legacy systems throughout the City. Initial purchase was for the Water Pollution Control Department, followed by Power & Light, Water, Public Works, Parks & Recreation, Finance, Community Development, Fire, and Police Departments.  Cityworks software unifies the City under a single asset management system, enabling departments to share data and provide better customer service.  Cityworks is also used for permitting and licensing.

 

Licensing/Maintenance is required to use the software on an ongoing basis, as well as to receive support and any upgrades from the vendorThis is a three-year contract, paid annually with the cost divided among the using departments.  This is a sole source purchase as the maintenance is proprietary to the vendor, Azteca Systems, Inc., from whom it was purchased.

 

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.


Fiscal Impact:

 
Account Number Department Amount Fund
4412.5212 Community Development $21,775.00   General
5111.5212 Public Works $8,550.00   General
5011.5212 Public Works $1,216.00   General
4260.5212 Finance $10,025.00
  General
4621.5212 Fire $428.00   General
4513.5212 Police $1,325.00   General
6160.5212.93510060 IPL $21,166.00   Power & Light
4810.5212.932120 Water $10,065.00
  Water
5230.5226 WPC $4,750.00   WPC
5262.5226 WPC $4,750.00   WPC
6041.5302 Parks $950.00   General
TOTAL $85,500.00
Requisition Number 68237 OC
Sole Source




Department:          Tech ServicesContact Person:          Mark Baumann


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Technology Services DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
Cityworks License & Maintenance Agreement