Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to enter into a price agreement (365-17) for Pad-Mounted Distribution Switchgear Rebuild/Repair Services with the Solomon Corporation, for the period of July 11, 2017, through June 30, 2018. The agreement contains two, one-year renewal options. Expenditures will not exceed budgeted amounts.
Recommendations:

Council action to enter into a price agreement.
Background:

Price agreements establish set prices for services or commodities that remain in effect for a designated period of time. This allows City departments to utilize the agreements in the performance of their operations without requiring a bid process each time a service or commodity is needed.

This price agreement will provide adequate craft labor manpower to inspect, repair, finish and test pad-mounted distribution switchgear in a professional and efficient manner for the Power & Light Department. Pad-mounted distribution switchgear is a specialized piece of equipment that requires a knowledgeable company to perform the needed services and repairs. These services will enable a cost effective way to extend the service life of the equipment, enable it to be returned to service, and save the City the cost of purchasing new distribution switchgear.

An Invitation to Bid was issued for Pad-Mounted Distribution Switchgear Rebuild/Repair on April 19, 2017. The Solomon Corporation (“Solomon”) was the only company to respond to the solicitation. Solomon provided all required pricing and took no exceptions to City’s Terms and Conditions. Solomon is recommended for award based on their qualifications, pricing and satisfactory work experience with the Power & Light Department.

The Invitation to Bid was posted as follows:
1. Posted on the City’s website.
2. Direct notification by Public Purchase, the City’s Internet-based, e-procurement system to 48 potential bidders; 32 accessed the bid.

Department:          Power & LightContact Person:          Andrew Boatright


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
Bid Tabulation