Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Altec Industries, in the amount of $257,463 for a digger derrick truck for the Power and Light Department.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

Staff is seeking approval for replacement of a digger derrick truck with a 47-foot reach, unit #5605, for the Power and Light Department (IPL). The unit has reached the end of its 12-year lifecycle, with 74,573 miles and 11,160 hours.  Maintenance costs incurred over the past year total $9,309.09, with a 12-year lifetime maintenance cost of $64,254.00.  

 

This unit is assigned to the Transmission and Distribution division for the purpose of constructing and maintaining IPL’s infrastructure in the 47-foot range. This is the only aerial device in the IPL fleet capable of reaching that height and is relied upon daily.   

 

This purchase would be made from Altec Industries, Inc., through the National Joint Purchasing Alliance (NJPA) cooperative contract 031014-ALT.  NJPA competitively bids all its contracts, which is compliant with the City's requirements. Altec Industires, Inc. is a leading provider of products and services to the electric utility, telecommunications, tree care, lights and signs, and contractor markets.  The City has purchased equipment from Altec Industries, Inc. for a number of years.

 

Purchases under cooperative agreements are authorized by Section 8.06.003 of the Independence City Code, which states that when cooperative bids or contracts are used, they will first have been established pursuant to generally accepted governmental purchasing practices and the competitive bidding process.  Purchases made by this method shall be exempt from Section 8.06.003 of the Code.

 

The 2016/2017 IPL budget provides sufficient funding to replace the unit. Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.



Fiscal Impact:

Req. No:  66397 OF

Acct. No:  6123-5404-1715

Bid No:     NJPA Cooperative

Amount:   $257,463.00





Department:          Power and LightContact Person:          Leon Daggett


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
66397 - Quote from Altec