Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Altec Industries, in the amount of $145,083 for a hydraulic aerial device for the Power and Light Department.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

Staff is seeking approval for replacement of a one-man aerial bucket truck unit #5714 for the Power and Light Department (IPL). The unit has reached the end of its 12-year lifecycle, with 69,423 miles and 8,658 hours.  Maintenance costs incurred over the past year total $3,019.37, with a 12-year lifetime maintenance cost of $39,764.45.  

 

This unit is assigned to the substations division for constructing and maintaining IPL’s infrastructure in the 45-foot height range. The purpose of the unit is to access substations that require the ability to maneuver in tight situations.  The unit that is currently being used is not capable of lifting transformers, because it is not equipped with a jib.  The replacement unit will have a jib tool, and will have the capability to elevate the bucket straight up to go between power wires.

 

This purchase would be made from Altec Industries, Inc., through the National Joint Purchasing Alliance (NJPA) cooperative contract 031014-ALT.  NJPA competitively bids all its contracts, which is compliant with the City's requirements.  Altec Industires, Inc. is a leading provider of products and services to the electric utility, telecommunications, tree care, lights and signs, and contractor markets.  The City has purchased equipment from Altec Industries, Inc. for a number of years.

 

Purchases under cooperative agreements are authorized by Section 8.06.003 of the Independence City Code, which states that when cooperative bids or contracts are used, they will first have been established pursuant to generally accepted governmental purchasing practices and the competitive bidding process.  Purchases made by this method shall be exempt from Section 8.06.003 of the Code.

 

The 2016/2017 IPL budget approval was given to replace the unit. Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.

 



Fiscal Impact:

Req. No:  66451 OF

Acct. No:  6213-5404-1715

Bid No:  NJPA Cooperative

Amount:  $145,083.00





Department:          Power and LightContact Person:          Leon Daggett


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
66451 - Quote from Altec