Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Bobcat in the amount of $56,071.20 for the purchase of a Bobcat Excavator for the Water Pollution Control Department.  Expenditures will not exceed budgeted amounts.
Recommendations:

Staff recommends approval to issue a purchase order.

Background:

Asset 2872 is a 20 year old backhoe that has reached the end of its useful life.  The hydraulics have weakened over time, the hysteresis in the boom has increased making it difficult to operate, and the transmission needs costly repairs.  Construction equipment of this type is pressed into hard service every day due to the nature of the work sewer maintenance does, and after 20 years of service this backhoe is simply worn out.   This has been a reliable piece of equipment that was used to affect many repairs, but over the last few years its reliability and effectiveness have dropped off to a point that it needs to be replaced. 

 

The Water Pollution Control Sewer Maintenance Division proposes replacing this backhoe with a compact excavator.  The compact excavators are capable of meeting the construction crews' needs and allows them to work more efficiently in smaller areas between houses and in backyards.  The compact excavator is about half the price of a new backhoe, and Sewer Maintenance will still have a backhoe for use on larger jobs. 

 

This purchase would be made from Bobcat Company, through the National Joint Purchasing Alliance (NJPA) cooperative contract 042815-CEC.  NJPA competitively bids all its contracts, which is compliant with the City's requirements.

 

Purchases under cooperative agreements are authorized by Section 8.06.003 of the Independence City Code, which states that when cooperative bids or contracts are used, they will first have been established pursuant to generally accepted governmental purchasing practices and the competitive bidding process.  Purchases made by this method shall be exempt from Section 8.06.003 of the Code.



Fiscal Impact:

Funding:  Sanitary Sewer

Req. No:  66935 OR

Acct. No:  5230-5404-396107

Bid No:     NJPA Cooperative

Amount:   $56,071.20





Department:          Water Pollution ControlContact Person:          Dick Champion, Jr


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
Description
66935 - Quotation from Bobcat