Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to enter into price agreement (361-17) with Green Thumb Lawn Service LLC for mowing services for the Public Works and Water Department. This is a one-year agreement with two, one-year renewal options. Expenditures will not exceed budgeted amounts.
Recommendations:

Council action is recommended to enter into a price agreement.
Background:

Price agreements establish set prices that remain in effect for a designated period of time. This allows City departments to use the agreements in the performance of their operation without requiring a separate bid process each time a service or commodity is required.

The Purchasing Division issued an Invitation to Bid (ITB) for mowing services for the Water Department and Public Works Department on February 16, 2017.  Four vendors responded to the solicitation:  Green Thumb Lawn Service LLC, Resource Service Solutions, GrasHoppers Lawn Enforcement, and Millers Landscape & Lawn Care.  Staff reviewed the bids and determined that Green Thumb Lawn Service LLC was the  lowest, most responsive bidder, providing the minimum requirements of the Invitation to Bid. Green Thumb has been an established contractor with the City for several years and has a first-hand understanding of the work required.

 

Miller Landscape submitted the highest bid.  Staff contacted Miller to verify the pricing, which is considerably higher than other bids due to miscalculation and incorrect pricing estimates. GrasHoppers Lawn Enforcement and Resource Service Solutions were deemed non-responsive because they did not submit a bid for all the requested properties and required documentation stated in the Invitation to Bid.
 
The bid was posted as follows:
1.  Posted on the City’s website.
2.  Posted on the Purchasing Division Twitter page.
3. Broadcast to 121 potential bidders through Public Purchase, the City’s Internet-based, e-procurement system; 13 accessed the bid.


Department:          FinanceContact Person:          Russell Pankey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
361-17 - Bid TabBackup Material