Item Coversheet
City of Independence

Agenda Title:

Council action is requested to issue a purchase order to Motorola Solutions in the amount of $70,603.94 for new radio equipment for the Fire Department.  Expenditures will not exceed budgeted amounts.

Council action is recommended to issue a purchase order.

The Fire Department is requesting to purchase fourteen (14) Motorola APX 6000XE portable radios to replace existing radios used by Fire Operations. Motorola has notified all users that service will no longer be available beginning 2019, for the XTS 5000 portable radios that are currently in service by the Fire Department.


A replacement plan has been developed to for the 80+ radios in the City's inventory. Rather than replacing all radios at once, the Fire Department has chosen a phased purchase and implementation approach to allow a gradual impact on the budget. This purchase will be the third phase of the replacements, following the first and second phases in each of the last two fiscal years.


This purchase is being made under a cooperative purchasing agreement through a contract with Johnson County, Kansas and the Kansas City Regional Purchasing Cooperative with Motorola Solutions.


Purchases under cooperative agreements are authorized by Section 8.06.004, Paragraph 5, of the Independence City Code, which states that when cooperative bids or contracts are used, they will first have been established pursuant to generally accepted governmental purchasing practices and the competitive bidding process.  Purchase of items by this method shall be exempt from Section 8.06.003 of the City Code and shall not require formal City Council approval, but will be reported to the Council at a formal Council meeting.


Approval of this agenda item includes change orders up to a total of ten (10) percent of the original purchase price.

Fiscal Impact:

Fund:  Public Safety Sales Tax

Req. No.:  67558 OR

Bid No.:    Cooperative

Acct. No.: 4671-5405

Amount:   $70,603.94

Department:          FireContact Person:          John Greene

Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action: