Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to issue a purchase order to Pomeroy IT Solutions, in the amount of $52,273.00 to provide additional in-car video and crime scene photo storage for new police vehicles for the Police Department.
Recommendations:

Council action recommended to issue a purchase order.
Background:

Technology Services assessed the Police Department’s current in-car video and crime scene photo server storage capacity and made upgrade recommendations based on our current storage and known future storage needs and increases.  These file storage upgrades are necessary to account for the increasing number of in-car systems in the department and the increased storage capacity associated with the newer high definition camera systems.  Increasing the storage capacity is crucial to comply with established records retention requirements.

 

Pomeroy is the vendor that provided Technology Services with the price quote for the file storage upgrade/expansion.  The quotes for the upgrade/expansion consisted of $15,638.00 for the primary in-car video/crime scene photo storage and $36,635.00 for the back-up system storage. The department will use forfeiture funds to purchase the video/photo upgrade/expansion equipment at a total cost of $52,273.00 dollars.

 

Pomeroy is a supplier under a state of Missouri cooperative contract. Per section 8.06.004, Paragraph 5 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.  Purchases by this method shall be exempt from Section 8.06.003 of the City Code and shall not require formal City Council approval, but will be reported in accordance with Section 8.06.003.

 

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.



Fiscal Impact:

Requisition: 67447 OC
Amount:      $
52,273.00
Acct. No.:    4514-5402

Fund:  Police Department Forfeiture Funds





Department:          Police DepartmentContact Person:          Brad Halsey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Pomeroy QuoteBackup Material