Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Power Engineers, in the amount of $105,405.00, for the outstanding Cityworks development needs for the Production Facility at Power & Light.
Recommendations:

Council action recommended to issue a purchase order.
Background:

Power and Light joined the citywide initiative to implement the Azteca Systems work management program known as Cityworks in 2013. The Cityworks project at the Service Center has been progressing on schedule since the move to Power Engineers. Power and Light requests to contract with Power Engineers, Inc. for bringing the Production facility into Cityworks in order to have one cohesive application within the department.

In 2006, City Council approved the purchase of Cityworks software, a computerized maintenance and assets management system, from AZTECA. The intent is for Cityworks to be integrated into multiple City departments over a period of years. Each City department will require implementation of the software by a vendor that is authorized by Azteca to provide programming and data migration specific to the department’s requirements.

In this project, the vendor will provide the necessary programming and data migration to implement the Cityworks software for the Power and Light Department. The implementation process will involve the review of the current data systems, the migration of existing data sets, the configuration required to ensure Cityworks will communicate with other software packages currently used by the Department. The software packages include the Utility Billing System, the Geographic Information System (GIS), and the Material Management system. The vendor will provide follow-up support and troubleshooting of the completed system.

Power Engineers, Inc. is an international, multidiscipline engineering consultant firm capable of providing all phases of project management for a variety of fields. Power Engineers, Inc. is the authorized Platinum Partner of Azteca, specifically selected for this type of implementation. Power Engineers, Inc. leads the industry with decades of experience integrating enterprise systems and providing asset information.

 

Approval authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original amount, providing that appropriations are available.



Fiscal Impact:

Req. No.: 67511 OC
Amount: $105,405.00
Fund: IPL Fund 00020
Account No: 70201510.5406.1714




Department:          Power & LightContact Person:          E. Leon Daggett


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Power Engineers ProposalBackup Material