Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to enter into a price agreement (146-17) with Mississippi Lime Company for Rotary Kiln Lime for the Water Department for the period of April 4, 2017, through March 31, 2018. At the sole option of the City, the agreement may be renewed for two, one-year periods. Expenditures will not exceed budgeted amounts.
Recommendations:

Council action is recommended to enter into a price agreement.

Background:

Price agreements establish set prices that remain in effect for a designated period of time.  This allows City departments to use the agreements in the performance of their operations without requiring a separate bid process each time the service or commodity is required. 

 

The Purchasing Division issued an Invitation to Bid (ITB) for rotary kiln lime on February 6, 2017.  Rotary kiln lime is used to soften water. Hard water requires more soap and synthetic detergents for home laundry and washing, and it contributes to scaling in pipes, appliances, and industrial equipment.

 

Four (4) bids were received: Lhoist North America; U.S. Lime Company; Carmeuse Lime & Stone; and Mississippi Lime Company.  Mississippi Lime submitted the lowest bid and met the minimum requirements of the ITB.  Mississippi Lime is the current contractor.  The Water Department has been satisfied with their service and quality of product. 

 

The Invitation to Bid was posted as follows.

1.   Posted on the City’s website

2.   Direct notification by Public Purchase, the City’s Internet-based, 

      e-procurement system to 17 potential bidders; 7 accessed the ITB

3.  Broadcast on the Purchasing Division’s Twitter website.


Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
146-17 Bid TabulationBackup Material