Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to issue a purchase order to World Wide Technology, in the amount of $181,684.00 to provide Data 911 mobile computers and Data 911 mobile camera systems for new police vehicles for the Police Department.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

The Police Department has a need for the purchase of fifteen (15) Data 911 mobile computers and fifteen (15) Data 911 mobile camera systems for new police vehicles that were recently purchased. These new systems will replace the older Motorola computers and L-3 in-car camera systems, which will no longer be supported due to their age.  As the old equipment ceases to function, the Police Department will continue phasing in all Data 911 computers and camera systems into the police vehicles to replace the Motorola and L-3 equipment.

 

The aggregate cost from World Wide Technology will be $181,684.00 based on State of Missouri contract c211034.  World Wide Technology is a vendor that has been a long standing supplier for the City.

 

Per section 8.06.004, Paragraph 5 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.  Purchases by this method shall be exempt from Section 8.06.003 of the City Code and shall not require formal City Council approval, but will be reported in accordance with Section 8.06.003.

 

The  price breakdown is as follows:

15 - Mobile computers with 256GB SSD upgrade – $90,009.75

Computer dash mounts - $7,150.00

 

15 - In-Car cameras, sync base, Microphone & audio transmitters - $82,964.25

 Data 911 server set up & training - $1,560

 

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.



Fiscal Impact:

Requisition: 67452 OC
Amount:      $
181,684.00
Acct. No.:    4564-5402 (Police Sales Tax Fund)





Department:          Police DepartmentContact Person:          Brad Halsey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Police DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
World Wide Technology QuotesBackup Material