Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order, in the amount of $1,133,280.00, to SPX Transformer Solutions for replacement transformers for Substation I for the Power & Light Department.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

Substation “I” is located adjacent to Drumm Farm Golf Club near the intersection of East 35th Street and Lee’s Summit Road.  The substation was built in the early 1960’s, and although there have been some upgrades to the facility, much of the major equipment is original and in need of replacement.  IPL’s intent is to replace some of the major equipment to improve the reliability of the substation.

 

The major equipment to be replaced includes two 69/13.8kV transformers, a 13.8kV switchgear lineup, and associated equipment. The existing electromechanical protective relaying will also be replaced with modern microprocessor based relays that will also provide better reliability.

The Purchasing Division issued an Invitation to Bid for the Substation I Transformers on January 5, 2017. Eight bids were received in response to the solicitation: SPX Transformer Solutions, Pennsylvania Transformer, ABB (c/o Rauckman High Voltage Sales), Niagra Transformer, Howard Industries, CG Power Systems, Virginia Transformer, Comtrafo (c/o Whitefish), and Prolec GE (c/o Graybar Electric Company). The bids received from Comtrafo, CG Power Systems, Pennsylvania Transformer, and GE Prolec were considered non-responsive. Details concerning the non-responsive issues can be found attached to the bid tabulation. SPX Transformer Solutions was the lowest, responsive bidder and met all minimum requirements of the Invitation to Bid (see the attached bid tabulation).

Approval authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original amount, providing that appropriations are available.

The Invitation to Bid was posted as follows.
1. Posted on the City’s website. 
2. Posted on Public Purchase, the City’s Internet-based, e-procurement system; 126 potential providers were notified; 49accessed the bid.

 



Fiscal Impact:

Req.  No: 67127

Acct. No: 7020.1507.5406.1714

Bid No: 67127
Amount: $1,133,280.00

 





Department:          Power & LightContact Person:          E. Leon Daggett


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabulationBackup Material