Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Motorola Solutions in the amount of $51,600 for the purchase of new radio equipment for the Police Department.
Recommendations:

Council action recommended to issue a purchase order.

Background:

The Police Department needs to purchase 15 new Motorola radios for recently purchased new police vehicles.  All of the current Motorola radios (car and personal radios) will no longer be supported by the manufacturer after June 2019, so the Department is implementing a phase-in program to avoid replacing all the radios at the same time.  The current vehicle radios no longer have remote kits available for purchase that would allow them to be installed in the new vehicles.

 

The net cost per each APX6500 radio is $3,440.00 for a total cost of $51,600.00.  This purchase will be made using a cooperative agreement through the Kansas City Regional Purchasing Cooperation (KCRPC), a division of MARC.

 

Per section 8.06.004, Paragraph 5 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.  Purchases by this method shall be exempt from Section 8.06.003 of the City Code and shall not require formal City Council approval, but will be reported in accordance with Section 8.06.003.

 

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.



Fiscal Impact:

Fund:  Public Safety Sales Tax

Req. No:  67441OR

Acct. No:  4564-5404

Amount:   $51,600

Bid No:     KCRPC Cooperative





Department:          PoliceContact Person:          Brad Halsey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Police DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted