Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order in the amount of $70,220.00 to Black & McDonald for the installation of a replacement Uninterruptable Power Supply (UPS) system for the Power & Light Department.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

The existing UPS system that provides emergency backup power to the Power & Light System Operations has reached its end of useful life and is in need of replacement. The capacity requirements of this system have also been exceeded due to recent additions in computer network equipment that serve System Operations and Trouble Dispatch. The Power & Light Department has successfully sought approval from the City Council to issue a purchase order for the new UPS System. Now the Power & Light Department wishes to contract for the installation of the new system.

 

The Purchasing Division issued an Invitation to Bid for the UPS installation on January 20, 2017. Bids were received from five companies: Black & McDonald, Superior Electrical Construction, Enerfab, Mark One Electric Company, and Electrical Corporation of America. Black & McDonald provided the lowest, responsive bid, meeting all minimum requirements of the Invitation to Bid. The bid tabulation is included.

Approval authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original amount, providing that appropriations are available.

 

The Invitation to Bid was posted as follows.
1. Publicly advertised in the Examiner.
2. Posted on the City website.
3. Posted on Public Purchase, the City’s Internet-based, e-procurement system; 402 potential providers were notified; 53 accessed the bid.



Fiscal Impact:

Funding: IPL Capital Budget
Req. No: 66955
Acct. No: 70201604.5406.1714

Bid No: 66955
Amount: $70,220.00






Department:          Power & LightContact Person:          E. Leon Daggett


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabulationBackup Material