Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to issue a purchase order to Tyler Technologies Inc, in the amount of $126,679.00 for a E-CAD (Computer Aided Dispatch) software upgrade for the Police and Fire Departments.
Recommendations:

Council action is recommended to issue a purchase order.
Background:

This E-CAD agreement is a software upgrade for the CAD (Computer Aided Dispatch) system which will provide additional benefits to both the police and fire departments.  The upgrade is a change in platforms from the current MSP platform to the more advanced DOT.NET platform and is proprietary to Tyler Technologies.

 

The benefits that the police and fire departments will experience will be the ability to utilize proximity dispatching, real time visual warning alerts (including pre-plans, hazards, wants and warrants), dynamic unit recommendations, automatic address verification, and built in reports.  Decision support and dashboards will simplify reporting, will provide more detailed trend analysis and the ability to drill down for more detail as well as the ability to administer personnel reports and obtain information on crimes, response times and incidents.  The CAD information necessary for fire reporting will be more streamlined and easier to obtain, in addition to the benefits of proximity dispatch for the fire department as well. 

 

Currently the MSP CAD system is prohibitive for some statistical reporting such as blackout reports for the police department and the statistical reports will be more streamlined.  Tyler Technologies has agreed to reduce the annual software maintenance cost for the police and fire departments in anticipation of the CAD upgrade.  The reduction in the maintenance costs will offset the costs for the CAD upgrade over a five year time span.

 

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.



Fiscal Impact:

Requisition:                                         67340 OC
Police Department Fund Acct. No.:    4562-5212   Amount: $69,913.61

Fire Department Fund     Acct. No.:    4671-5402  Amount:  $56,765.39

Total Amount:                                                                        $126,679.00




Department:          Police DepartmentContact Person:          Brad Halsey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Police DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
AmendmentBackup Material
Credit MemoBackup Material
SpreadsheetBackup Material