Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to issue a purchase order to Management Partners in the amount of $79,080.00, to perform a financial risk assessment and utility management audit for the Power & Light Department.
Recommendations:

Council action is recommended to issue a purchase order.

Background:

The last audit of this nature that was performed for the Power and Light Department (IPL) was over 17 years ago.  The financial risk assessment shall include the evaluation of how IPL can achieve optimal efficiency while maintaining effective internal controls. This assessment will review IPL’s current key business practices, benchmarking to national standards to ensure the application of best in-class practices and policies.

 

The management audit shall include an examination, inspection, evaluation and investigation of records, administrative regulations, policies, objectives, goals, plans, practices, methods or other criteria utilized by management to conduct its business, and may include appropriate recommendations for improved management and operation techniques. This audit is intended to be an independent, objective consulting activity designed to add value and improve the Department’s operations.

 

The Purchasing Division issued a Request for Proposal (RFP) for this service, which closed October 31, 2016. The City received three proposals: Management Partners, Inc., Baker Tilly, and Silverpoint Consulting LLC.  Proposals were evaluated by an evaluation team of six City staff for 1) experience and reliability of the firm, 2) experience and qualifications of the project team, 3) price, and 4) substantial compliance to the RFP requirements.

 

The evaluation team interviewed Management Partners, Inc. and Baker Tilly to gather more information to aide in the selection process.  Silverpoint Consulting LLC was not selected for interview as they did not demonstrate the level of municipal utility experience as the other firms, limited to a single firm, and their price proposal was the highest of the three. 

 

Staff interviewed Management Partners, Inc. and Baker Tilly, LLC, and contacted references for both firms.  While each firm has qualified, experienced staff, Management Partners stood out above Baker Tilly as the best value proposal. Management Partners has over 40 years of experience with municipal clients, they provided a stronger reference than Baker Tilly, and have demonstrated they are particularly good at evaluation of system management.  Management Partners, Inc. provided the lowest price as well.  Staff recommends award of this contract to Management Partners, Inc.

 

Approval of the purchase order authorizes the Purchasing Manager to issue future change orders up to a total of ten (10) percent of the current purchase order total, so long as appropriations are available.

 

The proposal was advertised as follows:

1.       Posted on the Purchasing Division for the City of Independence.

2.       Posted on the Purchasing Division’s Twitter website.

3.      Posted on Public Purchase, the City’s e-procurement partners website. Notifications were sent to 1,156 firms; 56 accessed the RFP.

 

 



Fiscal Impact:

RFP:                           10-2016

Requisition Number:   66965 OR

Fund:                           IPL

Account Number:        6520-5226-93010020      

Total:                            $79,080.00          





Department:          City Manager's OfficeContact Person:          Zachary Walker


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Managers OfficeApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
ContractContract
Scoring & Pricing SummaryBackup Material