Item Coversheet
City of Independence

Agenda Title:

Council action is requested to issue a Purchase Order to The Wilson Group in the amount of $60,100.00 for retrofit of the restroom facility at Santa Fe Park.

Council action to approve issuance of a purchase order.

The restroom located near the tennis courts at Santa Fe Park was in need of extensive repairs and conversion to a year round facility to accommodate use during late fall and early spring athletic seasons. As such, the Parks | Recreation | Tourism Department began renovating this facility in late 2015. To date, concrete and plumbing repairs, installation of a new water service line, and electrical upgrades have been completed.

The final phase of this renovation project includes work to retrofit the facility to extend its usability during colder months. This work includes installing insulation, re-cladding walls, and installing thick polycarbonate windows. Once this work is finished, Park Maintenance Division staff will install heating units to complete this project.

The Purchasing Division solicited an Invitation to Bid (ITB) on July 1, 2016, for the retrofit work. Bids were received from three firms in response to the solicitation: Herner Construction, Gunter Construction, and The Wilson Group. The bid from The Wilson Group was the lowest bid received and met the minimum requirements of the ITB. (see attached bid tabulation). Parks Maintenance staff reviewed references for The Wilson Group and found them to be acceptable.

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten percent (10%) of the original amount, providing appropriations are available, and time extensions.

The bid was posted as follows:

1. Posted on the City’s website.
2. Posted on the Purchasing Division's Twitter page.
3. Broadcast to 222 potential bidders by Public Purchase, the City’s Internet-based, e-procurement system, of which 11 downloaded the bid documents.

Fiscal Impact:

Funding:  Parks Sales Tax

Bid No. 65064

Req. No. 65064 OR

Acct. No. 9719-5406-9000

Amount:  $60,100.00

Department:          ParksContact Person:          Eric Urfer

Purchasing Division (Finance Department)Approved
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

MapBackup Material
Bid TabulationBackup Material