Item Coversheet
City of Independence

Agenda Title:

Approval is recommended to issue a purchase order, in the amount of $99,999.00, to West Monroe Partners for engineering consulting services related to a preliminary feasibility study on automatic meter reading for Power & Light.

Staff recommends approval of the proposed purchase order.

The Power & Light Department (IPL) is seeking approval of an engineering agreement to retain the services of West Monroe Partners. This agreement for consultant services is in response to City Council Resolution No. 6013 that authorizes and directs the City Manager to develop and present a preliminary feasibility study on automatic meter reading to the City Council by January 31, 2016. As stated in City Council Resolution No. 6013, “Various technologies and systems now exist for automatic meter reading for electric and water meters, and a feasibility study would evaluate the benefits and costs of an automatic meter reading system.”

West Monroe will assist the City with the following:

• Develop smart utility strategies for implementing advanced metering infrastructure (AMI) and maximizing the associated utility, customer and societal benefits.
• Develop a business case that quantifies the costs and benefits associated with implementing each smart utility strategy.
• Prepare a road map identifying smart utility projects recommended for implementation to serve as a governing document through the smart utility transformation.
• Prepare a report describing the results of the analysis that may be presented to Client’s executive leadership team or City Council.

West Monroe was selected per State Statute 8.285, et seq, which calls for selecting architectural, engineering and land surveyor services based on qualifications. West Monroe was selected from the Purchasing Department’s pre-approved list of architectural, engineering, and land surveyor consulting firms.

Approval of this item authorizes the Purchasing Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, providing appropriations are available.

Fiscal Impact:

Req. No.:  63411 OR
IPL Fund: 00020
Amount:   $99,999.00
Acct. No.: 6110.5226.90510010

Department:          Power & LightContact Person:          E. Leon Daggett

Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

West Monroe ContractContract