Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action to issue a purchase order to Altec Industries, in the amount of $326,613.00, for the purchase of two (2) new aerial line trucks for the Power & Light Department as replacements for existing assets.
Recommendations:

Council action to issue a purchase order.
Background:

Staff is seeking approval for replacement of unit #5705 (a medium duty aerial bucket truck), and unit #5702 (a two-man heavy aerial bucket truck).

 

Staff recently performed a condition assessment of the line truck fleet and prioritized the units based upon existing wear and service life. This analysis resulted in the identification of four existing line trucks that have exceeded the recommended service life. In order to reduce expenses, staff is recommending the replacement of the two worst performing trucks in the fleet while deferring the replacement of the remaining trucks to future years.

 

Unit #5705 will replace an existing medium duty aerial truck that currently responds to trouble dispatch calls. This unit alternates with another similar asset and runs on an alternating 24/7 schedule. This unit has exceeded the recommended service time and has required additional maintenance recently to keep it operational. Worn pumps and mechanical linkage systems have limited its service time. Maintenance costs to date for this unit have exceeded $40,000 and it currently has over 12,000 service hours. Replacement cost for this unit is $124,781.00.

 

Unit #5702 will replace an existing heavy-duty two-man aerial bucket truck that is used for transmission and distribution line work in the 45 ft. to 55 ft. height range. Since this unit has the capability for two men to occupy the bucket space, it is relied upon daily for line work activities. This unit has also exceeded the recommended service time and has required additional maintenance recently to keep it operational. Missing fiberglass gel coat is reducing its insulation capabilities and worn mechanical linkage systems have effected its operation speed. Maintenance costs to date for this unit have exceeded $35,000 and it currently has over 12,000 service hours. Replacement cost for this unit is $201,832.00.

 

For both of these units, industry standards recommend replacement after 10,000 hours of service. Production for each of these units is expected to take 12 to 16 months after receipt of order.

 

The purchase order if approved will be issued against the Sourcewell contract #012418-ALT. The City has purchased Altec equipment numerous times through Sourcewell (formerly NJPA cooperative) with great success. The cooperative purchasing provisions of paragraph 5 of the Independence City Code allows for the purchase of items competitively bid by other governmental entities.

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount so long as appropriations are available.




Fiscal Impact:

Bid No.: Cooperative Contract 012418-ALT

Acct. No.: 6123-5404-1715

IPL Fund: 00020

Amount: $326,613.00





Department:          Power & LightContact Person:          Brenda Hampton


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
Altec Unit 5702 QuoteBackup Material
Altec Unit 5705 QuoteBackup Material
Sourcewell ContractBackup Material