Item Coversheet
City of Independence

Agenda Title:

Council action is requested to approve a contract with Superior Bowen Asphalt Company for the 2019 Asphalt Overlay Project (No. 111803), in the amount of $4,582,670.91; and authorizing administrative approval of change orders not to exceed $458,267.00 and/or time extensions.

The Public Works Department recommends approval.
Executive Summary:

This Council action would approve a construction contract for the 2019 Asphalt Overlay Project (No. 111803).  It is a Street Improvement Sales Tax funded project to remove and replace the asphalt street surface on 25.18 miles of streets.  The streets are in various locations throughout the City that were previously reviewed by the City Council.  Superior Bowen Asphalt Company would be the contractor at a cost of $4,582,670.91.

An asphalt overlay project is completed each year as part of the Street Improvements Program.  The 2019 project will include 25.18 miles of streets at various locations.  The two bids for the project are:


Superior Bowen Asphalt                 $4,582,670.91

Ideker, Inc.                                      $5,205,176.66


Superior Bowen Asphalt has successfully completed previous street overlay contracts for the City. Their bid is recommended for this contract award. The engineer's estimate for the construction cost is $4,766,160.65. The contract time provided in this contract is 120 working days. The project bids have been reviewed by the Management Analyst and a review memo is attached.

Fiscal Impact:

The Council action would approve a $4,582,670.91 contract for the 2019 Asphalt Overlay Project (No. 111803) appropriated from the Operating Budget Account Number 7011-5406; and would authorize the City Manager or designee to obtain short-term financing if necessary to manage the cash flow in the Street Improvement Sales Tax fund pending approval of the Fiscal Year 2019-2020.

Department:          Public WorksContact Person:          Tim Gramling

Public Works DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

MemoBackup Material