Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Daktronics, Inc. in the amount of $900,000.00 for Phase II of the Video Board Upgrade project for the Silverstein Eye Centers Arena.
Recommendations:

Council action to issue a purchase order.
Background:

On October 1, 2018, the Independence City Council approved appropriating $450,000.00 for Phase I of the Video Board Upgrade project at the Silverstein Eye Centers Arena. This project was completed in December 2018.

The Board of Directors of The Events Center Community Improvement District (CID) met on April 29, 2019, and approved an amended Fiscal Year 2019 operating budget which included $1,100,000.00 for Phase II of the Video Board Upgrade project. This purchase order for $900,000.00 is only for the fabrication and installation of the video boards. The additional project funds are budgeted for anticipated structural steel enhancements which the new video boards may require in order to be installed at the Arena, as well as project contingency funds. This project will be single sourced to Daktronics, Inc., in order to provide compatibility with current hardware and software purchased in Phase I.

The current video display boards, which will be replaced as part of the Phase II project, have been in place since the building was constructed over ten years ago. This project will include installation of two new higher resolution LED end wall displays, which will provide for an improved patron experience during family shows, sporting events and concerts.

This project requires a ninety-day lead-time for fabrication of the video boards. In order to meet the installation schedule, a purchase order needs to be issued in order for the manufacturer to start production of the video boards.

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, providing appropriations are available.


Fiscal Impact:

Acct. No: 7045-5406 and Project Account E-450701-C
Fund: Events Center No. 45
Amount: $900,000.00
Funds will be reimbursed by the Events Center CID.




Department:          Parks/Recreation/TourismContact Person:          Eric Urfer


REVIEWERS:
DepartmentAction
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Daktronics Sales AgreementExhibit