Item Coversheet
City of Independence

Agenda Title:

Council action to issue a purchase order to Graybar, in the amount of $90,862.78, for miscellaneous pole line hardware for the Power & Light Department.

Council action to issue a purchase order.

The 69kV transmission line from Substation E (3408 S Northern Blvd.) to Substation F (225 S. Glenwood Ave.) is in the process of scheduling construction, beginning the fall of 2019, and completing in three years. Work will be done by IPL crews in an effort to save costs and provided much needed training for our staff. Justification for the rebuild has been approved through previous submissions and includes the line is very old, structures need replacement and studies show under certain contingencies that this line exceeds ratings. Part of this line was purchased from KCPL over 5 years ago.

This submission is for the miscellaneous pole line hardware needed for the first year construction. Previously approved were 1) Engineering services for the design, 2) Steel poles purchases, 3) Easement acquisition, 4) Conductor, wire products. This is the last major purchase of materials for this year.

An Invitation to Bid (ITB) for pole hardware was issued on February 14, 2019. However, IPL did not receive any responses. As a result, Engineering, T & D and Procurement collaborated and decided to purchase off the existing Graybar/US Communities contract #EV2370. This resulted in savings estimated at $12,000 or about 11%. The cooperative purchasing provisions of paragraph 5 of the Independence City Code allows for the purchase of items competitively bid by other governmental entities.

Approval of this item authorizes the Procurement Manager to issue change orders up to ten (10) percent of the original authorized amount, providing appropriations are available.

Fiscal Impact:

Req. No.: 20194247
IPL Fund: 00020
Acct. No. 7020-5406-201603
Amount: $90,862.78
Graybar/US Communities Contract #EV2370

Department:          Power & LightContact Person:          Brenda Hampton

Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

Graybar QuoteBackup Material
Graybar-US Communities Contract #EV2370Backup Material