Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to HDR Inc. for $94,850.00, for a Master Plan Update for the Water Pollution Control Department.

Recommendations:

Council action to issue a purchase order.

Background:

In fiscal year 2018-2019, operating budget funds were appropriated for a Water Pollution Control master plan update. The previous sanitary sewer collection system master plan was created in 2003, and updated in 2008, by the architectural and engineering firm HDR Engineering.

 

The statement of services proposal includes 4 primary tasks that divide into 24 sub-tasks. The 4 primary tasks include 1) project management, 2) flow projections and capacity evaluations, 3) collection system planning, and 4) wastewater collection system master plan update. Examples of the work to be completed under these tasks include analyzing all sanitary sewer pipes 10” in diameter or greater as well as pump stations, checking for system bottlenecks and over-capacity pipes, providing hydraulic calculations for 5-year storm events with updated hydraulic model, determining system recommendations and cost estimates for future improvement projects, and establishing a list of potential improvements to serve future developments.

 

The master plan update will provide an actionable plan (roadmap) to assist the City for future guidance and decisions. The business and action plans and recommendations that come out of this project should position the City to handle asset management cost effectively, comply with existing and future environmental regulations, and maintain reliable services to the community. The issues of aging infrastructure, heightened national emphasis on wet weather overflows, and future regulations makes the time suitable for an update to the City’s existing master plan.

 

Staff’s recommendation is to issue a purchase order to HDR Engineering, the firm that provided the last master plan. Using HDR Engineering for the updated plan results in a savings of time and money compared to hiring a new firm. HDR Engineering was selected per State Statute 8.285, et seq, which calls for seeking architectural, engineering and land surveyor services based on qualifications.  The Procurement Division issued a Request for Qualifications and established a list of prequalified firms to provide these services.  The list includes HDR Engineering.

 

The cost for this master plan update for Water Pollution Control is an amount not to exceed $94,850.00 and authorize the Procurement Manager to approve minor change orders for an amount not to exceed $9,485.00 and/or time extensions.  Funds were appropriated in the fiscal year 2018-2019 operating budget.

 



Fiscal Impact:

Requisition: 20194299

Amount: $94,850.00

Account No: 30-5201-5220, 2018-2019

Water Pollution Control Department Operating Budget





Department:          Water Pollution Control DepartmentContact Person:          Lisa Phelps


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water Pollution Control DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
WPC - HDR Updated Fee Schedule - April, 2019Backup Material
WPC - HDR Second Fee Schedule - April, 2019Backup Material
WPC - HDR A & E Master Plan ContractBackup Material