Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action to award a contract to Motorola Solutions, Inc. for Motorola communications equipment and services for City departments.

Recommendations:

Council action to award a contract.

Background:

The City of Independence has used and will continue to use Motorola communications equipment and services for public safety and other communications needs.  This equipment is standardized to enable communications throughout the Kansas City region.

 

Johnson County, Kansas competitively bid and negotiated contract 07-13201/DL in 2013, with Motorola Solutions, Inc. for Motorola equipment and services. The contract provides discounted pricing off retail and a list of service prices.  The contract has been extended and includes a cooperative purchase agreement.  The City Procurement Policy and Section 8.06.004 of City Code states that purchases shall be exempt from competitive bidding when contracts established by a government purchase entity or cooperative are used that have been established using generally accepted governmental purchasing practices through the competitive bidding process.

 

The average expenditures by the City with Motorola Solutions, Inc. over the past several years were $434,842 per year.  Large quantities of replacement radios and equipment were made during the past three years for the Fire and Police Departments to comply with modifications in public safety radios. 

 

Staff recommends award of a contract to Motorola Solutions, Inc. as a cooperative contract user for one year with two one-year extensions and the possibility of additional annual extensions, provided Johnson County continues the contract with Motorola Solutions, Inc. 



Fiscal Impact:

Projected expenditures for the next three years:

 

2019-2020
Fire 4671-5405 $  10,000
IPL 6175-5313 $  75,000
Public Works 5112-5405 $  21,000
Police 4562-5405 $200,000
Total for 2019-2020 $306,000
2020-2021
Fire 4671-5405 $  10,000
IPL 6175-5313 $  75,000
Public Works 5112-5405 $  21,000
Police 4562-5405 $150,000
Total for 2020-2021 $256,000
2021-2022
Fire 4671-5405 $  10,000
IPL 6175-5313 $  75,000
Public Works 5112-5405 $  21,000
Police 4562-5405 $150,000
Total for 2021-2022 $256,000




Department:          Finance & AdministrationContact Person:          Bryan Kidney


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Motorola Discount Pricing ScheduleBackup Material