Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action to award a purchase order to Pennsylvania Transformer Technologies Inc., in the amount of $1,217,788.00, for two transformers for Substation K for the Power & Light Department.
Recommendations:

Council action to issue a purchase order.
Background:

Substation K is located at 18800 East 37th Terrace, Independence, Missouri 64051. It is a 69/13 kV distribution substation built in 1974. Substation K services power to surrounding commercial and residential customers with two (2) 30 MVA transformers, via eight (8) distribution feeders. Significant high profile customers include Independence Center and the Medical Center complex (CenterPoint). The rebuild of this substation has been in the capital budget as project 7020 1706 5406 1714 (201706) since 2017-2018 and additional expenditures have been proposed for the 2019-2021 Capital Budget. The rebuild is warranted due to the age and condition of the switchgear, transformers and control house.

An Invitation to Bid (ITB) for Substation K Transformers was issued on January 30, 2019. The ITB was published on the City’s website through Public Purchase, the City’s e-solicitation system, which notified 122 potential bidders of the solicitation. Fifty-four companies accessed the ITB.

Nine (9) responsive bids were received in response to this solicitation: 1) Delta Star, 2) Rauckman (ABB), 3) Niagra, 4) McMullen-Niemann (SPX), 5) Moehn Elec Sales (WEG), 6) Lynn Elliot (Howard), 7) Pennsylvania Transformer Technologies, Inc. (Power Solutions), 8) Virginia Transformers, and 9) OTC Services, Inc. Pennsylvania Transformer Technologies Inc., offered by Power Solutions, was the lowest responsive bidder and is recommended for award. The bid tabulation is attached.

Approval of this item authorizes the Procurement Manager to issue change orders up to ten (10) percent of the original authorized amount, providing appropriations are available.


Fiscal Impact:

Bid No.: 19012
IPL Fund: 00020
Acct. No. 7020.1706.5406.1714
Amount: $1,217,788.00
Engineering Estimate: $1,400,000.00




Department:          Power & LightContact Person:          Brenda Hampton


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabulationBackup Material
Substation K MapBackup Material