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City of Independence
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Agenda Title:

Council action is requested to authorize the City Manager to enter into a contract with Core & Main for Advanced Metering Infrastructure (AMI) for the Water, Water Pollution Control, and Power & Light Departments.
Recommendations:

Staff Recommends Council Action.
Executive Summary:

Council action is requested to authorize the City Manager to enter into a contract with Core & Main for Advanced Metering Infrastructure (AMI) for the Water, Water Pollution Control, and Power & Light Departments.
Background:

On June 1, 2015, the City Council passed Resolution 6013, which directed the City Manager to explore the feasibility of Advanced Metering Infrastructure (AMI) for the Water, Water Pollution Control, and Power & Light Departments.  Pursuant to that analysis, a Request for Proposals  (RFP) for AMI was issued on April 3, 2017.  The RFP was closed in May, 2017 with seven (7) providers submitting proposals.  A staff evaluation of proposals resulted in a recommendation for Core & Main as the highest ranked "Point to Point System" provider and the highest rated overall.  The Public Utility Advisory Board (PUAB) concurred with this recommendation.  A contract with Core & Main was negotiated and presented to the Council on April 16, 2018 as Ordinance 17-115.  The Council elected to gather additional information in lieu of approving the ordinance.  On August 13, 2018, the Council invited the providers submitting the five (5) highest rated proposals to make presentations directly to the City Council and members of the PUAB. On March 7, 2019, the PUAB reaffirmed their prior recommendation for Core & Main.  The action before the City Council would authorize the City Manager to enter into a contract with Core & Main for AMI. 


Fiscal Impact:

The Core & Main proposal totals $29,447,627 for capital cost, including water meters, and Managed Services.  The City Manager would be authorized to enter into a contract based on these quoted costs plus 15% for contingencies.



Department:          Contact Person:          Mark Randall


REVIEWERS:
DepartmentAction
City Managers OfficeApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
LetterBackup Material
Draft AgreementContract
Bid SummaryBackup Material
15 Yr Cash FlowBackup Material