Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to approve a change order to the contract between the City and Berry, Dunn, McNeil,and Park, LLC. in the amount of $62,785.00 to provide additional implementation services of the Tyler Munis Enterprise Resource Planning (ERP) financial and human resources software system.
Recommendations:

Council action to approve a change order.

Background:

The City Council approved a contract with Berry, Dunn, McNeil, and Park, LLC (Berry Dunn) in September 2017, for $268,206 to provide implementation services for the Tyler Munis Enterprise Resource Planning (ERP) financial and human resources system. The purpose of this change order is to add to the number of professional services hours for the contract and to increase the travel expense line item to allow for the greater onsite presence the BerryDunn team has committed to the project so far, and intends to commit as the project progresses.

 

BerryDunn will provide ongoing implementation oversight services consistent with the existing contract, in addition to assisting with general assignments from the City Project Team as the City prepares for production cut-over for Phase 2 payroll and time and attendance activities.

 

The projected costs for this change order include an estimated 295 hours over the course of approximately 13 weeks from February through April, at a cost of $56,050. Estimated travel expenses are $6,735.00.

 

A quote from Berry Dunn is attached.

 

Approval of this change order authorizes the Procurement Manager to issue further change orders up to a total of ten (10) percent of the purchase order total, so long as appropriations are available.  



Fiscal Impact:

The additional costs are offset by the Finance and Administration Department having held off of filling five open accounting and Human Resources positions this fiscal year. These positions will be considered once an employee needs assessment is completed in connection with software going live.

Amount: $62,785.00

Acct. No.: 6502.540

 





Department:          Finance DepartmentContact Person:          Bryan Kidney


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Berry Dunn QuoteBackup Material