Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Layne, a Granite Company, in the amount of $264,929.00 for the Courtney Bend Water Plant Well Rehabilitation for the Water Department.

Recommendations:

Council action to issue a purchase order.

Background:

The Water Department is in need of having required rehabilitation, cleaning, and repair of six (6) of the water production wells adjacent to the Courtney Bend Water Plant. These wells are critical to the supply of water to the facility, and must be maintained in order to provide a reliable supply of water to meet the production demands of the Water Department.

 

The Procurement Division issued Invitation to Bid (ITB) 20192389 on November 6, 2018. The ITB was published on the City’s website through Public Purchase, the City’s e-bidding provider, which notified 118 potential bidders; 43 accessed the bid.

 

The City received two bids in response to Invitation to Bid (ITB) 20192389.  Upon review by City staff, it was determined the bid submitted by Layne, a Granite Company, was the lowest bid and met the requirements of the ITB.  The bid received from Brotcke Well & Pump was determined to be non-responsive due to their failure to provide a requisite bid bond prior to bid opening.  Layne has successfully executed projects of the same scope of work for maintaining of the Water Department’s water production wells recently and throughout the history of the Courtney Bend Water Plant. Layne possesses the necessary capability and capacity to successfully perform this work. The total price for the work selected to be performed totaled $264,929.00.  The engineer’s estimate was $270,000.00.

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available. 



Fiscal Impact:

Requisition Number 20191923

$264,929.00

Water Department Operating Budget





Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabBackup Material
Water Department Courtney Bend Water PlantBackup Material