Item Coversheet
City of Independence

Agenda Title:

Council action is requested to issue a purchase order to replace Motorola mobile radios for the Police Department from Motorola Solutions, Inc in the amount of $149,818.96. 

Council action to issue a purchase order.

The portable and mobile Motorola radios currently in use by the Police Department are 11 years old and reaching their end of life time span.  All currently used radios were purchased at the same time when the new radio system was implemented in 2007.  These radios will not be supported by Motorola in 2019. 


The Police Department has implemented a five-year phase-in program to start purchasing replacement radios each year over the next several years instead of trying to fund a one time, very expensive, complete mobile and portable radio replacement purchase. New vehicles will be outfitted with new mobile radios using Police Sales Tax Mobile Equipment funds.  Older operational radios will be maintained and used for replacements as other radios break down during the phase-in process.  


Motorola is the standard radio equipment brand used by the Police Department. These radios meet the specifications for regional interoperability and encryption.  The State of Missouri contract #0081801 with Motorola Solutions, Inc. includes a cooperative procurement agreement that enables the City to purchase as well.  Motorola Solutions, Inc. is providing a discount off the state contract if the order is placed and shipment is made by December 14, 2018.


Section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.


Approval of this contract authorizes the Procurement Manager to issue change orders up to ten (10) percent over the current year’s price, so long as appropriations are available.



Fiscal Impact:

Req. No.: 20192496

Acct. No.: 4562-5405

Fund: Police

Amount: $149,818.96


Department:          Police DepartmentContact Person:          Brad Halsey

Purchasing Division (Finance Department)Approved
Police DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

Motorola QuoteOrdinance