Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Miracle Recreation in the amount of $88,860.00 for new play equipment and play surface for Glendale Park.
Recommendations:

Council action to issue a purchase order
Background:

Glendale Park, 16010 E Crackerneck Rd, currently has three (3) standalone structure(s) in the area of 63’x 58’ that need to be replaced.  The equipment is beginning to show unrepairable wear.  The current play area is covered in pea gravel and bordered with railroad style timbers.  The gravel easily washes out of the play area and the timbers are beginning to deteriorate, causing the walls to shift.

 

The Procurement Division issued a Request for Proposal (RFP) for the Park/Recreation/ Tourism Department to identify a vendor that could create and help staff install new play equipment in the Glendale Park for children ages 5 – 12.  Of the 153 potential proposers contacted through Public Purchase, the City’s electronic solicitation solutions, 50 vendors accessed the RFP.

 

An evaluation team comprised of City staff reviewed and scored the responses using the evaluation criteria published in the RFP:  1) Evidence of experience and references with similar projects; 2) Configuration of space and 3) Responses to scope of work.  The initial review scored three vendors higher than the rest: Miracle Recreation, All Inclusive Rec, and Cunningham. The top three proposers were interviewed and were asked for more details to three areas of their response, 1) Details regarding the timeline for installation; 2) Details about their pour in place play surfacing; 3) Play equipment color options.

 

Miracle Recreation received the highest score in both the proposal evaluation and the interview.  Miracle provide multiple individual apparatus to replace the three aging play equipment currently in place.  They provided a unique solution to the play area.  They took into account the current slide is also being removed and replacement of a slide to bring it to safety regulations.  Miracle provided the proper pour in place fall zone around the slide to meet current playground safety codes.  Pictures of the play equipment are included for review.  Colors will be determined by the Parks/Recreation/Tourism staff once approved by council.

 

Miracle Recreation will provide the skilled labor for the rubber play surface and will work with the Park Maintenance staff in the installation of the play equipment.  Miracle will need to order the equipment before the end of the year to avoid the raw material increases scheduled for January 1, 2019.  Miracle provided a cost savings by removing the freight costs, as the equipment will be manufactured in Missouri. 

  

Approval of this agenda item authorizes the Procurement Manager to issue change orders up to 10% of the approved amount providing funds are available.



Fiscal Impact:

Req. No.:             20191623                                                                            

Acct. No.:            7012-5406                                                                           

Fund:                   Park Revitalization                                                                          

Amount:              $88,860.00




Department:          Parks DepartmentContact Person:          Eric Urfer


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Rejected
Purchasing Division (Finance Department)Approved
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
ground level viewOrdinance
2019162 - Scores and PricingBackup Material