Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to enter into contracts with Custom Lighting Services DBA Black & McDonald, Electrical Corporation of America, Mark One Electric Co., Inc., Enerfab Power & Industrial, Inc. and Superior Electrical Construction, Inc. to provide industrial electrical services for the Power & Light Department. These are one-year contracts with two, one-year renewal options.
Recommendations:

Council action to enter into contracts.
Background:

The services provided under these contracts will be on an “as needed, if needed” basis. The Contractors will provide support for regular and emergency type projects, upgrading electrical service systems, repairing damaged or inadequate instrumentation, troubleshooting electronic instrumentation, lighting installation and repair, generator repair service and field overhaul support, cable/buss testing, switchgear service, motor control service and repair.

 

An Invitation to Bid for industrial electrical services was issued on September 11, 2018. Bids were received from Custom Lighting Services DBA Black & McDonald, Electrical Corporation of America, Mark One Electric Co., Inc., Enerfab Power & Industrial, Inc. and Superior Electrical Construction, Inc.

 

Given the amount of electrical work and the immediate need for of some of the services, it was decided that it is in the best interest of the City to have multiple agreements in place. Therefore, all five responsive bidders are recommended for award: Custom Lighting Services DBA Black & McDonald, Electrical Corporation of America, Mark One Electric Co., Inc., Enerfab Power & Industrial, Inc. and Superior Electrical Construction, Inc. An electrical services contractor is selected based on their availability and individual project scope pricing. Also, their qualifications and experience with a certain scope is taken into account for each project. The bid tabulation is attached.

 

The Invitation to Bid was posted as follows:
1. Posted on the City’s web site.
2. Broadcast to 86 potential providers through Public Purchase, the City’s e-solicitation system; 44 accessed the ITB.




Fiscal Impact:

IPL expenditures have been as follows for the four vendors under contract for the period of 2015-2018:

ECA - $178,709.14
Enerfab - $138,022.57
Superior - $5,711.25
Mark One - $175,690.40

While other Departments may use the new contracts, IPL expects to spend approximately $100,000 for the services, per year (IPL Fund 00020).




Department:          Power & LightContact Person:          Mark Randall


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Rejected
Purchasing Division (Finance Department)Approved
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabulationBackup Material