Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to S4 Water Sales & Services, LLC, in the amount of  $75,900.00 for Filter No. 9 Media Replacement at the Courtney Bend Water Plant for the Water Department. 

Recommendations:

Council action to issue a purchase order.

Background:

The existing media has reached the end of its effective life and requires replacement. The new filter media shall restore the effective filtering capacity of Filter No. 9 to its designed capacity. Filter No. 9 is one of fourteen such filters at the Courtney Bend Water Plant, and they are a vital part of the Water Department’s operation of the facility.

 

The Procurement Division issued Invitation to Bid (ITB) 20191546 on September 18, 2018. The ITB was published on the City’s website through Public Purchase, the City’s e-bidding provider, which notified 123 potential bidders; 47 accessed the bid.

 

The City received five bids in response to Invitation to Bid (ITB) 20191546. Upon review by City staff, it was determined the bid submitted by S4 Water Sales & Service, LLC has submitted the lowest and best bid, fully meeting the requirements of the ITB. S4 has extensive experience executing similar projects; and has recently successfully executed a similar project for the Water Department. S4 possesses the necessary capability and capacity to perform this work.

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available. 



Fiscal Impact:

Req No: 20191546

$75,900 Water Department Operating Budget





Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabBackup Material
Water Department Courtney Bend Water PlantBackup Material