Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Genesis Environmental Solutions, in the amount of  $309,631.00 for the Replacement of the interior and exterior protective coating systems of Settling Basin No. 6 at the Courtney Bend Water Plant for the Water Department. 
Recommendations:

Council action to issue a purchase order.
Background:

The existing coating system for Settling Basin Number 6 at the Courtney Bend Water Plant has reached the end of its effective life. The coating system is required to protect the steel structure of basin, preventing corrosion and damage. The existing coating system was installed in 2004, and the new system is expected to have an effective life of approximately 20 years. Settling Basin No. 6 is one of six such basins at the Courtney Bend Water Plant, and they are a vital part of the plant’s operation.

 

The Procurement Division issued Invitation to Bid (ITB) 20191086 on September 6, 2018. The ITB was published on the City’s website through Public Purchase, the City’s e-bidding provider, which notified 52 potential bidders; 11 accessed the bid.

 

The City received three bids in response to Invitation to Bid (ITB) 20191086. Bids from Wilkinson Sandblasting, LLC and TMI Coatings, Inc were determined to be non-responsive due to their failure to provide a requisite bid bond prior to bid opening. Upon review by City staff, it was determined the bid submitted by Genesis Environmental Solutions, Inc. met the requirements of the ITB. Genesis Environmental Solutions, Inc. has successfully executed similar projects for the Water Department recently, and possesses the necessary capability and capacity to perform this work. The Water Department will utilize the pricing submitted for line items 1- 3 totaling $309,631.00 which will not include the optional line items added to the invitation to bid.

 

This project is a budgeted item in the Water Department’s FY18-19 operating budget, and the Engineer’s estimate was $328,000.00

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available. 



Fiscal Impact:

Req No: 20191086

$309,631.00 Water Department Operating Budget





Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Clerk DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bid TabBackup Material