Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Murphy Tractor & Equipment Company in the amount of $98,892.29 for a John Deere 410L Backhoe Loader with preventative maintenance and an extended warranty for the Water Department. 
Recommendations:

Council action to issue a purchase order.
Background:

The Water Department is requesting a backhoe loader to replace an existing 2007 Komatsu backhoe loader, which is used to excavate water mains, hydrants, valves and other items in our water distribution system for repair, replacement, and for the installation of new assets.  The existing backhoe has experienced an excessive amount of use but will remain in service for emergencies only.  The new backhoe will provide a more reliable machine with fewer repairs and lower maintenance costs.

 

This unit, the preventative maintenance, and the extended warranty will be purchased from Murphy Tractor & Equipment Company through a cooperative contract with the Missouri Department of Transportation, contract #3-160512TV.

 

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

 

Approval of this item provide authorization for the Procurement Manager to issue change orders up to 10% of the purchase price.



Fiscal Impact:

Req No: 20191364

Acct. No: 419120-W-4840-5404  -Water Fund

Amount: $98,892.29





Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
QuoteBackup Material