Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Postponed to 9/17/2018 Council Meeting

Agenda Title:

Council action is recommended to enter a contract (387-18) for one year with two possible one-year extensions with MC Power Companies to lease electric vehicle charging stations and electric vehicles on an as needed basis. [Motion made to postpone to September 17, 2018 Council meeting.]

Recommendations:

Council action to enter into a contract.

Background:

In February 2018, the Independence City Council passed a Resolution 6290 promoting the increase of electric vehicle charging stations in the City. The Power and Light Department (IPL) developed specifications for networked Level 2 Dual Electric Vehicle Charging Stations. Level 2 is defined as charging method that allows an electric vehicle (EV) to be connected to permanently-wired electric vehicle supply equipment (EVSE) with a specialized connector with a minimum power level at 240 VAC of 6.6 kW. The specifications included all costs associated with providing network service and equipment. IPL staff would install the equipment and provide maintenance as needed.

 

The Procurement Division issued Request for Proposals (RFP) 387-18 for an annual contract for Level 2 Networked Charging Stations.  Nine responses were received by the May 4, 2018, RFP closing date.  An evaluation committee comprised of City staff evaluated the responses using the evaluation criteria published in the RFP:  1) evidence of experience and reference; 2) electric vehicle supply equipment (EVSE) proposed; 3) responsiveness to RFP; and 4) cost. 

 

The attached scoring summary lists the names of the respondents and demonstrates lease options were proposed by EV Connect, National Car Charging, LilyPad, and MC Power.  MC Power received the lowest score but included an additional component in their proposal to bundle charging stations with electric vehicles; other respondents did not.

 

The proposal from MC Power included lease of a quantity of 10 Chevrolet Bolt Electric Vehicles, and a quantity of 10 Chargepoint CT4000 or equivalent Level 2 Electric Vehicle Charging Pedestals with Dual Port connects.  MC Power would deliver the electric vehicles and install the charging pedestals on City facilities in the form of a least/technology subscription. The proposal includes vehicle maintenance and maintenance of the charging pedestals for a term of 60 months from delivery and installation.

 

At the end of the 60-month lease, MC Power will either upgrade to the newest technologies and revalue the lease agreement in an extension or terminate agreement and retain vehicles and equipment.  The subscription rate is $10,950 per month or $657,000.00 for 60 months.  The contract, if approved, would be set up as an annual contract with four extensions, for a total of five years.



Fiscal Impact:

$10,950/month

$657,000/60 months





Department:          Power & LightContact Person:          Mark Randall


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
387-18 Scoring SummaryBackup Material