Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to approve a purchase order to Leath and Sons, Inc. for SECA Concrete Patio and Auxiliary Parking Project for the Silverstein Eye Centers Arena.

Recommendations:

Council action to approve a purchase order.

Background:

The Board of Directors of the Events Center Community Improvement District (CID) approved a Fiscal Year 2019 operating budget of $1,049,000.00 for capital outlay expenditures to be made at the Silverstein Eye Centers Arena (SECA) facility.  Projects include installation of new LED sports lighting, Party Patio Fence, Party Patio concrete work and guest access Wi-Fi throughout the facility.  On August 6, 2018, the City Council approved an ordinance appropriating $1,049,000.00 in the City’s Event Center Fund from The Events Center Community Improvement District (CID) fund for these capital outlay expenditures.

 

One of the approved capital improvement projects is the construction of a 60’ by 66’ concrete and brick paver party patio. This patio will be located on the southeast corner of the SECA and will provide for an enhanced visitor experience during sporting events, concerts and family shows. Auxiliary short-term parking will also be constructed as part of this project.

 

The Procurement Division issued a Request for Proposals on August 8, 2018, and closed on August 16, 2018.  Of the 55 potential proposers notified, 31 accessed the RFP.  Leath and Sons, Inc. submitted the only proposal at $99,955.00 for the party patio and $14,000.00 for auxiliary short-term parking, for a total of $113,955.00. The engineers estimate was $92,652 for the party patio portion of the project, which did not include the auxiliary short-term parking.  Staff recommends award of this project to Leath and Sons, Inc.

 

Approval authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount, provided appropriations are available.



Fiscal Impact:

Requisition: 20190917

Amount for the project: $113,955.00

Fund:  Events Center Community Improvement District (CID)

Account:  E450701-C





Department:          Parks, Recreation, TourismContact Person:          Eric Urfer


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
SECA-Proposal-ConcreteBackup Material