Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Reported

Agenda Title:

Council notification of annual fee of $147,500.00 for CityWorks software from Azteca Systems Inc. for City Departments
Recommendations:

Notification to Council of purchase.
Background:

City Council initially approved the purchase of Cityworks software in 2006, to replace several aging legacy systems throughout the City. Initial purchase was for the Water Pollution Control Department, followed by Power & Light, Water, Public Works, Parks & Recreation, Finance, Community Development, Fire, and Police Departments. Cityworks software unifies the City under a single asset management system, enabling departments to share data and provide better customer service. Cityworks is also used for permitting and licensing.

 

Licensing and Maintenance is required to use the software on an ongoing basis, as well as to receive support and any upgrades from the vendor.  Council approved a three-year contract in July 2017, with Azteca Systems, Inc for software maintenance. The annual cost of $85,500 was to be divided among the using departments.

 

Tech Services paid $147,500 in August 2018, to Azteca in order to continue the software maintenance. The additional cost is due to establishing an Enterprise License Agreement, which gives the City access to their new modules as they develop them.  This keeps the City from having to purchase individual modules when they come out.


Fiscal Impact:

Account Number                Department                         Amount           Fund

4431.5212                          Community Development   $8,179.16        General

4411.5212                          Community Development   $12,588.33      General

4460.5212                          Community Development   $11,249.50      General

5011.5212                           Public Works                      $1,472.90        General

5111.5212                           Public Works                      $8,846.46        General

4621.5212                           Fire                                     $431.61           General

4511.5212                           Police                                 $1,333.83         General

93510060F.6160.5212        Power & Light                    $83,279.44       Power & Light

932120N.4810.5212           Water                                  $10,118.77       Water

5230.5226                           Water Pollution Control      $4,775.00         WPC

5262.5226                           Water Pollution Control      $4,775.00         WPC





Department:          Tech ServicesContact Person:          Mark Baumann


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Technology Services DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Azteca InvoiceBackup Material