Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Bergkamp Inc. in the amount of  $109,999.00 for Asphalt Pothole Patching Equipment for the Public Works Department.

Recommendations:

Council action to issue a purchase order.

Background:

The Public Works Department Street Maintenance Division needs to replace several pieces of equipment that are used to repair streets, load road salt for snow removal, pickup street debris, and operate the drop-off depot.  The equipment is well beyond a usable life cycle and includes an 18-year old pothole patching truck that was purchased used at 8 years old; three sweepers that are 11, 12, and 16 years old; and a 27-year old loader.  The age and many hours of use on this equipment impedes the productivity of crews to provide timely repairs due to the enormous amount of downtime, unavailability of old parts (sometimes available only through salvage outlets), and is amassing a large dollar volume in repairs and with increasing shop time to attempt repairs. 

 

Staff analyzed and identified current needs and are proposing replacement of the aged equipment with a new pothole patcher.  A new unit will increase productivity, efficiency, and greatly reduce maintenance spending as well as expenditures for consumables such as brooms.  This is a top priority item for the Public Works Street Maintenance crews to perform their daily functions, as this unit is used year-round. Purchasing the new equipment would assists in meeting the City’s desire to be a more green and efficient fleet, as it will reduce fuel consumption and will drastically reduce our carbon footprint via Tier-4 Emission Standards.

 

The pothole patcher body and assembly will be purchased from Bergkamp Inc, contracted through a Sourcewell (formerly National Joint Powers Alliance-NJPA) national purchasing cooperative contract.  The cab and chassis will be purchased off a cooperative contract through the Mid America Council of Public Procurement, which was approved by Council in 2016.

 

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.  The retired equipment will be sold at auction to help offset the cost of the new equipment.



Fiscal Impact:

Req No: 147114

Acct. No: 5112-5404

Fund:  Public Works

Price:  $109,999.00





Department:          Public WorksContact Person:          Tim Gramling


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Public Works DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Bergkamp Quote - Asphalt Pothole Patching SystemBackup Material