Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to enter a contract (131-18) with Schulte Supply, HD Supply Waterworks, Blue Springs Winwaterworks and Ferguson Waterworks for Manhole and Valve Box Covers, Rings, Steps, Grates and Frames for one year with two possible one-year extensions.
Recommendations:

Council action to enter into a contract.
Background:

The Water and Water Pollution Control Departments require manhole and valve box covers, ring steps, grates, and frames are required to access and enter underground sewer lines and water valves for maintenance and inspections.

 

The Procurement Division issued an Invitation to Bid (ITB) on May 22, 2018, for Manhole and Valve Box Covers, Rings, Steps, Grates, and Frames. The ITB was published on Public Purchase, the City’s e-bidding system, contacting 24 potential bidders; 10 accessed the ITB. Four bids were received by the June 5, 2018, deadline. The bidders were Schulte Supply, HD Supply Waterworks, Blue Springs Winwaterworks, and Ferguson Waterworks.

 

All bidders submitted responsive and responsible bids that met the minimum requirements of the ITB, with the exception of Ferguson Waterworks that bid only on year one.  Staff recommends award to all four bidders, for the lowest bid for each item.  Award would be a one-year contract with two possible one-year extensions to Schulte Supply, HD Supply Waterworks, Blue Springs Winwaterworks, and Ferguson Waterworks.  Expenditures will not exceed budget.

 


Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
131-18 Bid TabBackup Material