Item Coversheet
City of Independence

Agenda Title:

Council action is requested to enter into a price agreement (103-18) for janitorial services for the Power & Light Department (IPL). The agreement contains four, one-year renewal options. Expenditures will not exceed budgeted amounts.

Council action to enter into a price agreement.

Price agreements establish set prices for services or commodities that remain in effect for a designated period of time. This allows City departments to use the agreements in the performance of their operations without requiring a bid process each time a service or commodity is needed. This price agreement is for janitorial services for the IPL Service Center, IUC and Blue Valley Power Plant.

A Request for Proposals (RFP) for janitorial services was issued on May 16, 2018. Three companies responded to the solicitation: City Wide Maintenance, Green Clean KC and Woodley Building Maintenance (Woodley).

Each proposal was reviewed in accordance with the following evaluation criteria: a) Experience and Stability of the Company; b) Experience with Industrial or Power Plant Settings; c) Staffing, Training and Retention Plan; d) Responsiveness to Issues and e) Cost.

The Evaluation Committee unanimously recommended Woodley for award of this agreement. Woodley scored the highest in each evaluation category and is the lowest priced of the three proposals. Woodley has been the provider of janitorial services for the past five years and IPL has been satisfied with their performance. The scoring summary and cost comparison is attached.

The Invitation to Bid was posted as follows:

1. Posted on the City’s website.
2. Notification to eleven potential providers of this service by Public Purchase, the City’s internet-based, e-procurement system, of which, eleven downloaded the bid documents and three responded to the solicitation.

Department:          Power and LightContact Person:          Andrew Boatright

Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

103-18 Scoring & Pricing SummaryBackup Material