Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is recommended to enter into a price agreement (195-18) with D & S Callahan Construction for street cut repairs for the period of April 17, 2018 through March 31, 2019. This agreement contains two, one-year renewal options. Expenditures will not exceed budgeted amount.
Recommendations:

Council action is recommended to enter into a price agreement.
Background:

The City is responsible to repair any damage to City streets as a result of water main breaks. While any City department may use the agreement, it will be used primarily by the Water Department.

 

The Procurement Division issued an Invitation to Bid (ITB) for street cut repairs on March 21, 2018. The ITB was published on the City's website through Public Purchase, the City's e-bidding provider, which notified 109 potential bidders; 32 accessed the ITB.

 

Three bids were received: D & S Callahan Construction, Wil-Pav, Inc., and Moaz Construction. D & S Callahan Construction submitted the lowest, responsive bid and met all minimum requirements of the the ITB. D & S Callahan Construction is the current provider of this service and has performed to the satisfaction of the Water Department.

 

Price agreements establish set prices that remain in effect for a designated period of time. This allows City departments to utilize the agreements in the performance of their operations without requiring a bid process each time a service or commodity is required.


Department:          FinanceContact Person:          Russell Pankey


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
195-18 - Street Cut Repairs - Bid TabBackup Material