Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Approval is recommended to enter into a three-year lease agreement with TCF Equipment Finance for the lease-purchase of three Toro commercial mowers for the Parks Maintenance Division.

Recommendations:

Council action to approve lease.
Background:

The Parks/Recreation/Tourism Department is currently in need of new commercial mowing equipment for the Park Maintenance Division to maintain the City’s 44 park sites.  Staff is requesting approval to initiate a much-needed equipment replacement plan beginning in Fiscal Year 2018-19, with funding from the Parks & Recreation Sales Tax, to replace aging, failing equipment. 

 

Through NJPA Contract #062117-TTC with The Toro Company, Parks/Recreation/Tourism can purchase (1) Toro Groundsmaster 5900 & (2) Toro Groundsmaster 7200 commercial mowers, at discounted government pricing, through a three-year lease-to-own purchase agreement.  Utilizing the lease-to-own purchase program, rather than purchasing outright, will allow for the replacement of additional fleet equipment by using only a portion of requested appropriations annually.

 

The Finance Department has reviewed and approved the terms of the three-year lease agreement, which includes a total equipment price of $127,209.53 at a 4.4% interest rate, and $250.00 in fees, with annual payments equal to $44,768.85 for three years.  At the end of the three-year lease-to-purchase period, this equipment will be owned by the Parks/Recreation/Tourism Department.

 

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process. 

 

Approval authorized the Procurement Manager to issue change orders up to a total of ten (10) percent of the total lease/purchase price, so long as appropriations are available.



Fiscal Impact:

Parks & Recreation Sales Tax Fund

Acct. No. 6041-5240 and 9971-5406-9000

Req. No. 69558 OF

Amount: $44,768.85 annually; $134,306.55 3-year total





Department:          Parks/Recreation/TourismContact Person:          Eric Urfer


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Law Dept ReviewOrdinance
LeaseBackup Material