Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved as Amended

Agenda Title:

Council action is requested to enter into a price agreement (355-18) with TurfMark for Turf Maintenance services for the period of April 3, 2018, through February 28, 2019 with the possibility of two one-year renewals.  Expenditures will not exceed budgeted amounts. Motion made to substitute Palmer Lawn for TurfMark.  Approved as Amended.
Recommendations:

Council action recommended to approve a price agreement.
Background:

The City of Independence Parks, Recreation, Tourism Department is in need of professional seasonal turf maintenance for City athletic fields and turf areas.  The services provided will include turf maintenance consistent with current accepted industry standards, staff-specified requirements, and unique site-dependent needs.  All chemical applications will require a valid Missouri Chemical Applicator’s License.  The turf maintenance season, as determined by actual growing conditions, is estimated to be March 1 to November 1.

 

The Procurement Division issued an Invitation to Bid (ITB) for Turf Maintenance Service on February 13, 2018. The ITB was published on the City's website and on Public Purchase, the City's e-bidding system, notifying 106 potential bidders; 24 bidders accessed the ITB.

 

Bids responsive bids were received by the March 2, 2018, deadline: TurfMark and Palmer Lawn. Bids received from TruGreen, DuPree, and Arbor Masters were non-responsive because they did not meet the minimum requirements of the ITB.  TurfMark submitted the lowest bid that met all minimum requirements of the ITB and is recommended by staff for award. Annual expenditures will not exceed budgeted amounts.

 

 


Department:          Parks/Recreation/TourismContact Person:          Eric Urfer


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Rejected
Purchasing Division (Finance Department)Approved
Purchasing Division (Finance Department)Approved
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
355-18 Bid TabulationBackup Material