The proposed contract grants the Independence Chamber of Commerce exclusive use of the public areas within the area depicted on Exhibit A for operating the Santa-Cali-Gon Festival. The contract addresses various operating issues associated with conducting the festival including parking, vendor licensing, trash collection, security, public access, electrical service and use of public spaces for temporary structures. The contract obligates the Chamber to obtain liability insurance and indemnify the City from claims associated with occupancy of the festival grounds.
The City agrees to provide $12,000 as a festival sponsorship and a base level of police protection. Additional security personnel or off-duty police officers may be required at Chamber expense. The City provides water supply to the festival grounds, lot sweeping for the carnival site and fencing for the main stage location.
The following are changes from the 2017 contract that are proposed for 2018:
- The 2018 festival dates are updated.
- Section I.A.8 was added to address rental fees for the new Farmers Market.
- Section I.C.2. was modified to to request reimbursement from the Chamber for actual personnel costs incurred by the City when the Chamber requests inspection services after hours. The 2017 language specified $35 per hour, but actual costs are between $46 to $62 per hour depending on the type of inspection.
- Section I.C.3. was modified to specify that alcoholic beverages may be sold at a maximum of three (3) locations within the festival grounds.