Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action to issue Change Order 2, adding $22,500 to Purchase Order 141178 to Plante Moran PLLC, for additional consulting services for the Utility Billing Enterprise Replacement system. This change order will bring the total amount of the purchase order to $79,425.

Recommendations:

Council action to approve issuance of a change order.

Background:

Plante Moran PLLC is currently assisting the City of Independence with the implementation of a utility billing software system replacement project.  Plante Moran’s contract was intended to take their involvement through September 2017.  However, the go-live date has been delayed to the spring of 2018, due to unforeseen programming and implementation issues.  

 

The change order will provide additional funding for Plante Moran to properly assist the City through completion, with project management duties to mitigate risk.  The City would like expand on the contract with Plante Moran on the project performed under RFP #P14-403a.  The expansion would include the following additional activities:

 

·         Attend weekly project status meetings

·         Monitor and update the Issues and Action Items log

·         Review and approve/deny Advanced Utility Systems invoices

·         Track project costs

·         Monitor the software vendor’s compliance to their contract

·         Communicate any issues/concerns

·         Escalate any issues of concern though the software vendor’s management

·         Provide on-site assistance during User Acceptance Testing week

·         Provide on-site assistance during go-live week

·         Continue to provide support and assistance six weeks post go-live

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the authorized amount, so long as appropriations are available.



Fiscal Impact:

Fund: Sanitary Sewer Fund, Power & Light Fund, Water Fund

Requisition No: 69342 CR

Acct Numbers:            

Water   70401502-5406-8000       416707W sub ledger      $5,625

P&L      70201509.5406.1714                                               $11,250

WPC    70301502-5406-6000       31502W sub ledger        $5,625

Amount:  $22,500





Department:          Tech ServicesContact Person:          Mark Baumann


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Technology Services DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

ATTACHMENTS:
DescriptionType
Plante Moran letterBackup Material