Item Coversheet
City of Independence

Agenda Title:

Council action is requested to issue a purchase order to Burns and McDonnell, in the amount of $325,000.00, for the completion of an Energy Master Plan Study (2017-18).

Council action to issue a purchase order.

The last detailed evaluation of Power and Light’s on-site generators was completed in 2011. That study primarily focused on alternatives for meeting strict new environmental regulations. With an additional six years of operation on these aging units, a revised evaluation is now required.


The proposed Master Plan will be much more extensive than the 2011 study. As such, this planning effort will: 1) Assess the condition of on-site generators including recommendations regarding the economic life of these generators, options to lower operating costs, and likely retirement dates for each unit; 2) Evaluate all viable alternative technologies that may replace the existing generators [to include renewables, energy storage, peak and energy reduction programs, and all viable generating technologies]; 3) Conduct the simulation modeling required to evaluate the expected economic performance of a variety of alternative technologies; and 4) Evaluate the cost and availability of purchasing needed capacity and energy to replace various [or all] on-site sources of generation. Recommended timing of significant changes in generation will also be provided.


On June 29, 2017, a Request for Proposal (RFP) for the IPL Energy Master Plan was issued and posted on Public Purchase and the City’s website. 178 firms viewed the RFP and 6 firms submitted proposals for completing this planning effort.


An evaluation team of eight Power and Light staff members, including five managers, scored the proposals using the following evaluation criteria: cost; industry experience; past unit condition evaluations; knowledge of costs for alternative generating technologies including customer load-reduction programs; wholesale energy price forecasting capability; experience of assigned experts); and substantial completion of the RFP requirements.


The evaluation team selected three candidates for further consideration. These three candidates made presentations to the evaluation team and submitted their best and final not-to-exceed cost proposals. After final evaluations were completed, Burns and McDonnell received the highest score and was selected as the best qualified, most experienced consultant.


Approval of this item authorizes the Procurement Manager to issue change orders up to a total of 10% of the original amount. Budgeted (appropriated) funds are available to cover the proposed cost plus change orders totaling 10% of that amount.


The project was included in the 2017-2018 Power and Light department capital budget appropriations and will be funded only from revenues of the Power and Light Department.

Department:          Power & LightContact Person:          Andrew Boatright

Purchasing Division (Finance Department)Approved
Power and Light DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:          Accepted

Evaluation ReportBackup Material
Burns McDonnell ProposalBackup Material