Item Coversheet
City of Independence

Agenda Title:

Council action is recommended to issue a purchase order to Motorola Solutions Inc, in the amount of $240,816.76  for Motorola Portable and Mobile Radios for the Police Department.

Council action to approve issuance of a purchase order.

The portable and mobile Motorola radios currently in use by the Police Department are 10 years old and reaching their end of life time span. All the radios were purchased at the same time when the new radio system was implemented around 2007. These radios will no longer be supported by Motorola starting next year. The Department has implemented a phase-in program to start purchasing replacement radios each year over the next several years instead of trying to fund a one time, very expensive, complete mobile and portable radio replacement purchase.


As the Police Department purchases new cars they will start outfitting them with new mobile radios using Public Safety Tax Mobile Equipment funds. The Department also has a Public Safety Tax budget line item of $150,000 in the budget starting this year to specifically go towards purchasing and replacing portable radios. This will hopefully allow the Department to have fully replaced all the portable radios after 5 years. Old operational radios will be maintained and used for replacements as other radios start to break during the phase in process.


Motorola is the sole-source vendor for the radio purchases. All radios will meet the specifications for regional interoperability and encryption. The cost for the mobile radio purchase is $91,842.64 (26 radios) and the cost for this year’s portable radio purchase is $148,974.11 (35 radios). The department will utilize PST funds to purchase all the radios at a total cost of $240,816.75 dollars.


Motorola Solutions Inc. is the original equipment manufacturer. The terms and conditions of this purchase are done through the provisions of a cooperative procurement agreement contract 07-13201/DL with Johnson County, Kansas.


Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.


Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.

Fiscal Impact:

Requisition: 68824 OR
Amount:      $
    4562-5405-$148,974.12 (Public Safety Tax Communications/Other

                   Equipment-Portable Radios Fund)

                   4564-5404-$91,842.64 (Public Safety Tax Equipment/Mobile Equipment-

                   Vehicle Replacement & Maintenance Program Fund)

Department:          Police DepartmentContact Person:          Brad Halsey

Purchasing Division (Finance Department)Approved
Police DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

Line 1 detailBackup Material
Line 2 detailBackup Material
Line 3 detailBackup Material
Line 4 detailBackup Material
JOCO Joint Procurement Letter, 2017Backup Material
JOCO AmendmentBackup Material