Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action to award a contract to S4 Water Sales & Services, LLC for replacement of the filtration media of Filter No. 4 at the Courtney Bend Water Plant in the amount of $66,200.00, for the Water Department.
Recommendations:

Council action to approve issuance of a purchase order.
Background:

Filter No. 4 provides the Courtney Bend Water Plant filtering capacity of 4 million gallons of water per day. This is one of 14 filters at the Courtney Bend Water Plant and is vital to the Water Department’s ability to provide potable water to the City, as required by state mandated guidelines.  The replacement, which was last done over 15 years ago, is required to maintain and extend the filter’s service life. 

 

The Procurement Division issued an Invitation to Bid (ITB) on August 14, 2017, for the replacement of Filter No. 4.  The ITB was published on the City's website through Public Purchase, the City's e-procurement provider, which notified 77 potential bidders; 44 accessed the ITB.

 

Four (4) bids were received on August 28, 2017.  S4 Water Sales & Services, LLC submitted the lowest most responsive and responsible bid and met the minimum requirements of the ITB.  Staff recommends award to S4 Water Sales & Services, LLC.

 

Approval of this item authorizes the Procurement Manager to issue change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available. 

 

 



Fiscal Impact:

Req.  No: 68717 OR

Acct. No: 4840-5404-000000 (Water Department Fund)

Amount: $66,200.00





Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
Finance DepartmentApproved
Law DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
68717 - Filter 4 Media Replacement - Bid TabBackup Material
MapBackup Material